A Recent Webinar on Integrating Outlook with MS Project

A recent presentation, Keep Your Outlook Calendar Up to Date with Your Microsoft Project Tasks Using the P2O Application, was presented by Ben Howard.

Ben began with discussing the fact that the majority of users tend to use Outlook to plan ad-hoc and semi structured work, simply because Outlook is such a great tool for managing personal calendars and creating meeting requests with other users. This is probably also likely because Outlook’s reach is so immense. Most all of us can access on the desktop or the cell phone in our pockets.

Ben pointed out that formal project work is, of course, planned and tracked in MS Project—in what is effectively a separate data silo. Synchronizing these formal Project tasks with Outlook’s calendar has never been high on Microsoft’s priority list, and yet, the value of these tools being integrated is great for project managers and resources alike.

In the demonstration you saw if you attended last month’s webinar, we heard about one application that allows project managers to synchronize tasks from MS Project into Outlook. Ben pointed out that tasks can be synced either as calendar items or as meeting requests, thereby allowing Project Managers to have a single view of all of their work in their Outlook calendar! The application, P2O, is available as a Project Add-in. Ben’s company, Applepark feels it is the application that Microsoft should have written. Further information is available at www.applepark.co.uk/p2o.

Written by The MPUG Community
MPUG has a global network of over 200,000 project management professionals across 170+ countries. For over 25 years, it has served as a premier platform fostering connection, knowledge sharing, and professional development within the project management community. MPUG champions the use of technology to optimize project management processes. It offers a comprehensive suite of resources and services, including live sessions, accredited training courses, informative lessons, industry articles, and interactive discussion forums. Committed to empowering its members to "Master Projects for Unlimited Growth," MPUG equips our members with the latest industry trends and propels their career advancement. Whether you're a budding project manager or a seasoned practitioner, MPUG provides an invaluable platform to hone your skills and bolster your project management expertise.
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